Continuing Education Policies & General Information

Attendance
Course Cancellations
Course Confirmation
Credit/Grades/Transcripts
Drop/Add
Early Registration
Eligibility
Employer Paid Tuition
Fees
Grade Appeals
Parking on Campus
Refunds
Registration
Returned Checks
Room Schedules
Specialty Classes, Customized Training, and/or Teaching In-Service
Trinity
University Closures

Attendance

Continuing Education courses are at a graduate level in an intensive format to meet the scheduling needs of our full-time working students. The thirty hours of instruction are equivalent to a minimum of thirty one hour class meetings if the course took place over a full semester. Participation in class lectures, discussions, and other activities related to a particular course is an essential part of the instruction process. For this reason, your full attendance is required to pass our courses. If you know in advance of registering that you are unable to attend ALL scheduled meetings, do not register for that course; please consider taking the course in another session. If an emergency arises such as an illness, death in the family, or other unexpected emergency circumstance, the student is responsible for notifying the instructor as soon as possible and will be required to provide documentation to verify the emergency. Reporting the absence does not exempt a student from fulfilling all course requirements.

Taking a Praxis test is not an unexpected emergency and is not an excused absence. Please do not register for a course that will conflict with a Praxis test that will cause you to miss any class time.

Because of the intensive nature of these courses, grades will be affected because of absence and could be lowered by as much as 25% for missing one class. Students who miss more than 25% of any course due to an excused, emergency absence may be required to repeat the course to receive credit and/or a passing grade.

Students who miss the first class will not be permitted to take the course. Students who arrive more than an hour late to the first class meeting will need permission from the Office of Continuing Education to join the class.

Course Cancellations

The University reserves the right to cancel courses, change meeting places, or make other changes that the University deems appropriate. Every effort is made to notify participants of course cancellations prior to the start of the course. If a course is canceled, all tuition and fees will be refunded unless the student selects another course to replace the canceled one.

Course Confirmation

Students who submit paper registrations by fax or mail will receive a registration confirmation by mail. Students will be contacted if there are any scheduling changes or if the course is canceled or full at the time the registration form is received. Students who register online can print a schedule confirmation from a personal computer at the time of registration or later by returning to Self-Service and clicking on the "Schedules" tab.

Credit/Grades/Transcripts

Each course awards three graduate-level credits (with the exception of non credit Praxis preparation courses). Letter grades are issued at the end of the courses. Grades cannot be given over the telephone. Students who register online will be able to access their grades online within 72 hours of the completion of the course. Report cards are mailed to students two to four weeks after the completion of the course. To request an official transcript, please visit the Enrollment Services website or our Forms webpage to download a transcript request form. Submit that form to the Office of Enrollment Services. Please see the Grade Appeals section below for questions about appealing a final course grade.

Drop/Add

Participants who have registered for a course and wish to drop/add must complete a Drop/Add/Withdraw Form before the first class. A course may not be dropped after it has begun. A $50 administrative fee is assessed for all drops.
Note: The drop policy is current as of the Fall 2010 semester. It is subject to change in future semesters.

Early Registration

Early registration helps to ensure course availability. Please register at least one week before the course start dates to avoid a $50 late registration fee. The Early Bird Registration Discount has been replaced by our Online Registration Discount. Registration discounts are only available if you register for credit courses online. The Online Registration Discount does not apply to the non-credit Praxis I Preparation courses. Refer to the current schedule or our How to Register website for online registration deadlines for each session.

Eligibility

Admission to the graduate-level courses is open to anyone who has minimally attained a Bachelor’s degree. Students who have not taken a course at Trinity must provide an undergraduate transcript, Bachelor’s (or higher) diploma, or a teacher’s license with a completed registration form or Online Login/Password Request Form.

Employer Paid Tuition

If your employer is paying part or all of your tuition, obtain a letter of intent or purchase order from your employer. It must include your name, social security number, amount to be paid, billing address, and the original signature of the person(s) authorizing payment. This documentation must be provided when the paper registration form is submitted. The release of the grade will be withheld until payment is received. DCPS teachers must submit the following information to the Office of Continuing Education: a copy of the registration form, including the name of their school, and a copy of their DCPS Form 1000. The University will not bill in order to reimburse the student. Students who submit billing authorization cannot register online.

Fees

Tuition for graduate-level credit courses is $530 (the audit fee is $265. Audit registrations cannot be processed online). Tuition for the Praxis I Preparation courses is $300. If a course requires a book and/or materials fee, students will be notified on the first day of class. Computer courses have a $10 lab fee added to the tuition amount. Paper and online registrations with all required documentation and payment must be submitted one week before class starts or a $50 late fee will be charged to your student account. Late registrations are accepted on a space available basis; payment will not be accepted more than 24 hours after the first day of class. A $50 administrative fee is assessed for all drops. The late fee and drop fee are non-refundable.

Grade Appeals

Students may submit an appeal to change a final grade only in cases where the final grade is lower than a "B". The student first submits a written letter to the course instructor in order to resolve the issue no later than three weeks after the beginning of the semester following that in which the grade was assigned. The instructor will respond to the student in writing within three weeks.

If the student and instructor do not resolve the matter, the student may appeal the grade in writing to the Director of the Office of Continuing Education no later than one week after the date on the instructor's response. The Director may mediate the issue for three weeks after the date on the instructor's written response to the student.

The Director's decision about the issue represents the final resolution of a dispute for a grade lower than a "B".

Parking on Campus

A parking permit is required to park on Trinity’s campus (see map). Parking in lots designated for faculty and staff or on Michigan Avenue may result in a ticket. A special permit for Continuing Education students will be provided on the first day of class for all students. There is no charge for this permit. Parking at Elizabeth Seton High School, St. Vincent Pallotti High School, Parkdale High School, and THEARC does not require a permit.

Refunds

Participants who have registered for a course and wish to drop/add must complete a Drop/Add/Withdraw Form before the first class. A course may not be dropped after it has begun. A $50 administrative fee is assessed for all drops. Refunds will be processed in two to three weeks. No refunds will be issued after the course start date.
Note: The drop policy is current as of the Summer 2010 semester. It is subject to change in future semesters.

Registration

Registrations are accepted on a “first-paid” basis. The completed registration form and payment for all tuition/fees are required with the submission of the registration form in order to reserve your space in a course. Partial payments, post-dated checks, payment plans, and telephone requests to hold a space are not accepted. Registration forms will be returned if the tuition and fees are not included. Registration will continue on a space-available basis until each course is filled. A $50 non-refundable fee will be charged to all students whose registration materials are received less than seven (7) calendar days prior to the first day of class. Online registrations are finalized after credit or debit card payments are approved.

Returned Checks

If the University receives final notice of a check being returned for any reason, you will be notified to pay all outstanding charges immediately and assessed a $30 returned check fee.

Room Schedules

Room schedules are confirmed on campus the day before the start of the courses. Room assignments will be posted in the Main Hall lobby at Trinity. Room assignments for off-campus locations will be posted near the main entrance of the building.

Specialty Classes, Customized Training, and/or Teaching In-Service

The Office of Continuing Education provides on-site training for schools, businesses, and organizations. Whether you require skill development in a specific discipline, new skills training, or a comprehensive series of courses, we can assist you. Courses can be offered at your location or on Trinity’s campus, with days and times arranged at your convenience. Your school can benefit from the customized professional training offered by Trinity. If your counselors and/or administrators need to develop their teaching specialization, counseling techniques, classroom management, leadership skills, or just want to work better as a team, contact the Office of Continuing Education at 202-884-9313 to tailor a successful program for you.

Trinity

Trinity is a comprehensive university in Washington, D.C., offering a full range of undergraduate and graduate courses and degree programs for students of all ages, through the College of Arts and Sciences, the School of Professional Studies, and the School of Education. Contact the Office of Admissions at 202-884-9400 for more information about degree-seeking programs.

University Closures

If an emergency develops requiring school closing, call the Office of Continuing Education at 202-884-9300 to listen to important updates. The Trinity main weather hotline/website might not include information about closings at our off-site locations, such as Parkdale High School, thus, it is important to call the Office of Continuing Education directly for an announcement impacting our courses.